Minutes - April 8, 2008

Royal Creek Home Owner’s Association Board Meeting for April 8, 2008.

Meeting called to order at 7:30 p.m.


Members present:

1. Steve McIntire
2. Jim Jenkins
3. James Manning
4. Gloria Foreman

Owners present:

1. Crystal Buel-McIntire
2. Rick Hammell
3. Joni Brand
4. Gerald

1. Approval of minutes:
a. March 11, 2008 minutes. Gloria moved to approve and James seconded approval of the minutes. The motion passed unanimously.
b. Annual Meeting: Gloria moved to approve and James seconded approval of the minutes. The motion passed unanimously.

2. Organizational Meeting:
a. Officers:
i. Steve nominated Jim Jenkins as President. Gloria seconded the motion. The motion passed unanimously;
ii. Gloria nominated Steve as Secretary and James seconded the motion. The motion passed unanimously
iii. James nominated Joel as Treasurer and Gloria seconded. The motion passed unanimously.
3. Hearings:
a. Eberly – 1255Throne. Trash Can Violation. Homeowners appeared. Mr. Eberly indicated he could not put his trash can in the garage as a health concern. Mr. Eberly acknowledged he put up a shed without getting ARC approval. Mr. Eberly intends to have his fence up within 6 weeks. Steve moved to table the fines for six weeks until the fence can be built. If no fence, the Evberlys must bring the trash can in compliance or will be subject to fines. James seconded. The motion passed unanimously.

4. Northwest Community site report. Two trucks parked at 4988 Hyde. The trucks do not look inoperable. We do not see a violation. Steve raised issue re parking in garages. Steve suggested we send a letter re reminder of parking in garage. Steve also raised issued re how far in to design we can go re ARC approvals. Jim to get with Roger re amount of direction the committee has on quality of projects. Homeowners Rick Hammell and Joni Brand think we should allow basket ball hoops to remain in the front of the home. We will revisit the resolution at the next meeting. Gloria moved and James seconded. The motion passed unanimously.

5. Financial Report: Joel was not available for this meeting. Jim noted that 15 new homeowners have not paid their assessments. We have one lot inline status. One lot at the attorneys and probably two more going to the attorneys.

6. ARC Report: Steve reported three ARCs this month.

7. Safety Committee Report: Gloria reported a safety issue on Greenhill road re homeless camp. People from the homeless camp are coming into our neighborhood road. Gloria reports we are in needing a few more block captains in phase one.

a. James moved to accept and Steve seconded the motion to accept all three committee reports. The motion passed unanimously.

8. Old Business:

a. Commercial vehicles: We are looking to refine and define the terms in the CC&Rs re what equates a commercial vehicle. We discussed an exception that addresses the ADA re lifts, etc. Steve will prepare a sentence re the carves out an exception for ADA. Steve brought up the possibility of signage that does not exceed one square foot for the entire car. Jim will ask Joel to put our ideas in a resolution for the next meeting. Steve reported that the Association was denied its application to have an account. Gloria will speak to the police liaison for the Bethal area to see what options are available.
b. Rental property. Steve reported that he has not completed drafting the application as of yet but will have a draft for next meeting. Steve expressed a concern re homeowners requesting to be placed in the pool with no immediate plans to rent, e.g., one year from now. We should also have some sort of expiration date re when it’s no longer considered a rental, e.g., have not rented for three months after vacancy and have not actively marketed same.
c. Gloria reported on the monument landscaping. Rexius will be bringing color in twice a year and bark. Gloria presented a bill from Rexius re $900 for this year. Steve expressed concern about the expense being annually. Steve moved to approve the Rexius agreement so long as subsequent years the amount is less than $300 for the seasonal color.

9. New Business:

a. Jim reported that the City did not plant the trees in the common area next to Royal. Jim to investigate further in to the tree planting.
b. The city did plant the tree some vandal cut down.
c. Committee structures. Jim reported on his email re committees. The committees would include: ARC – Joel as Chair and Steve, Neighborhood Watch - and Safety Committees--Gloria as Chair and Joel, CC&R Committee Steve as Chair and James, Rental Control Committee – James as Chair and Steve, News Letter and Communications Committee – Jim as Chair and Gloria. The Board will appoint the Chairs. James moved to put the committees and teams in place. Gloria seconded the motion. The motion passed unanimously.
d. Annual Meeting and quorum. Steve discussed what we could do for next year re to muster a quorum. Discussed re multiple contacts prior to the Annual Meeting. Sandwich Boards. Different color for proxies, multiple contacts prior to the meeting, etc. Public comment mentioned using the Neighborhood watch committee as a touch point for mustering people. Another homeowner discussed organizing the Block Captains re contact owners about the Annual Meeting.

10. The next Board Meeting will be May 13, 2008 at 7:30 p.m. at Jim’s home.

11. Public Comments:

a. Homeowner asked re liens on properties that are going into foreclosure.
b. Homeowner commented on asked Rexius giving other homeowners a discount
c. No other comments.

11. Adjournment: Gloria moved to accept and James seconded the motion. The motion passed. The motion passed unanimously. The meeting Adjourned at 9:15 p.m.