Board Minutes - Meeting of August 11, 2009

Minutes approved on September 8, 2009

Description: Meeting called to order August 11, 2009 at 6:30 p.m. @ Pearl Buck Center,3690 W 1st Street. All Board Members present.

Bob Mulkey in attendance representing NWCM.

Residents in attendance: Dick Robertson, Michael & Michelle Helms

Approval of minutes: A motion was made to accept the July 14 minutes. The motion was seconded and unanimously passed.

Hearings: Conducted a hearing regarding 1058 Hollow Way (Owner Alan Thien did not appear) and determined the following:

a) The maintenance of the landscaping violates Section 4.5 of the CC&Rs. Specifically, weeds are not being controlled on the property and shrubs on the north side-lawn is overhanging the sidewalk and obstructing passage.

b) The Association will begin assessing fines of $15/day for up to 30 days commencing on 12 Aug 09. Fines will cease when the property in brought into compliance with the CC&Rs.

c) If the property has not been brought into compliance by 11 Sep 09, the Board will exercise its right under Section 4.22 to enter the property and bring the property's landscaping into compliance. If the Board must take that action, the cost of that landscaping work will be the responsibility of the homeowner

Compliance Issues/Updates/Appeals:
1) There is some question regarding 1078 Throne – Mestrich payment. The owner said his last payment was to be applied to his annual assessment fees and not towards the last 25% eligible for reduction imposed due to lawn maintenance fines. Bob Mulkey will follow up with NWCM.

2) 1043 Heathrow – RV Parked in Neighborhood letter regarding courtesy RV up to 3 days-hold NO ACTION REQUIRED

3) The Board granted the owners of 1023 Hollow Way a one month waiver which will allow them to park a vehicle in the side yard of their lot (south side). During that time, they will submit an ARC application for turning the side-yard into an extension of their driveway.

4) A discussion on when is the appropriate time for NWCM to conduct its monthly reviews. Most compliance letters reference trash cans left on the street. Based on two companies that pick up trash on different days NWCM will review what would be the most appropriate day to conduct their site reviews.


NWCM Reports. A motion was made to accept the Site Reviews for July 22. The motion was seconded and unanimously passed.

Financial Report: The Secretary provided an overview of the financial report. The motion was made to accept July financial report. The motion was seconded and unanimously passed.

Sub-Committee Reports:

a. ARC: 1 request approved.

b. CC&R and Investment Properties: Applications to rent @ 1163 Peascod approved

b. Neighborhood Watch/Safety: No report.

c. Communication: James will submit an article to propose a community yard sale and ARC awareness

A motion was made to accept the sub-committee reports; the motion was seconded and unanimously passed.

Old Business:
Reserve Study Proposal. 5) The Board respectfully declined NWCM's proposal to perform a Reserve Study. The Board will increase the maintenance reserves in 2010 by 3.5%. The motion was made to accept this action. The motion was seconded then unanimously passed.

Nation Night Out – Was a success. Kudos to Gloria for leading the charge; all the volunteers and a special thank you to the parks department, EPD, EFD, the Mayor and all who participated.
Committee Assignment: New signs were well received by the community.

New Business: The Board discussed the letter from the attorney representing the owners of 1040 Leopold. If the owners have not yet received written approval from the City for the fence they installed and they choose to pursue that approval, the Board will submit a letter in support of that application.

Public Comment: The Board held open comments from residence in attendance. Security and parking was the general discussion. No discussion items were captured for board follow up.

A motion was made to adjourn the meeting, seconded then unanimously passed.

Next Board Meeting: September 8, 2009 beginning at 6:30 @ Pearl Buck Center